How to Write a Goodbye Email to Coworkers
Are you leaving your workplace for good and venturing out into new positions? Maybe this is your first job, and you’ve never had to write a goodbye email. Don’t fret; this guide will teach you exactly what to include in a farewell message for your coworkers.
On that note, if you’re about to switch industries soon, then your resume might need an update. If you’re not up-to-date with the latest trends and formats, you might be sabotaging your chances in the market.
So, to have the edge over other candidates, we recommend you use a stellar resume service with seasoned professionals who know all the technicalities. They can take care of the format, layout, and keywords you should be using to beat applicant tracking systems and to get your resume to recruiters.
And while experts are working on your resume, let’s find out the purpose of a goodbye email and explore how to write it properly.
What Is a Goodbye Email?
A goodbye/farewell email for your colleagues is a semi-formal email that aims to inform your coworkers that you’re leaving the company. You’ll usually send this a day or two before your final day.
One of its main purposes is to maintain positivity in your workplace through the transition and to leave on a good note. The farewell notice is usually sent to your colleagues after you have already submitted a formal notice and a resignation letter to your boss.
By sending a goodbye email, you are walking out the door on good terms. If you’ve never written a goodbye email, then let’s take you through the steps to craft a good one.
Share What You Appreciate the Most
Firstly, open up your inbox and go through the basic elements you usually put in an email: subject line, recipients, signature, etc. Afterward, when it comes to content, you can share what you appreciate the most in your workplace. It’s best to write just a few short paragraphs so as not to overwhelm busy people.
Make it personal and concise. Let’s take a look at what it might look like:
My time in ABC corp has taught me a lot about leadership, teamwork, and the ins and outs of our industry. I’ve been lucky to be assigned to such a helpful and friendly team of individuals. I wanted to let everyone know that this will be my final day here at XYZ…”
The email excerpt above showcases what you value in the workplace and then smoothly informs your colleagues that you are leaving. While you may want to go into more detail and maybe even share any negative personal experiences you might have had in the workplace, do not mention it in this email.
If you want to leave personal and critical notes, you can email your manager or someone in HR, or you can have a direct conversation with them. If it’s very important, you should not skip this conversation.
However, such issues shouldn’t be present in your goodbye email. The goodbye note should be positive.
Send It Before Your Final Day
As we’ve stated before, you should send in this email a day or two before you leave. This will give people time to process the news. Some of your coworkers might ask what your next move is, or they might want to say goodbye in person.
Tell Them What You’ll Do Next
If you’re going on an employment break, tell them the reasons for it, like the desire to focus on family or some other personal matter. Don’t go too deep; just tell them what they need to know. If you’re transitioning to a new role, let them know your new position and the responsibilities that you are looking forward to.
They’ll understand that perhaps you’ve always aimed for something like this in the past. Here’s an example:
“I’ve accepted a position that has been offered to me by ABC in New York. I will be a XYZ in their main branch. I am looking forward to working in a NY office branch and experiencing what it’s like to be in NY as well. I am excited to learn and develop my skills as a XYZ in this industry…”
As you can see in this excerpt, you keep it short but don’t leave out the crucial details of your transition. All your colleagues will now be well-informed about why you are leaving and what’s next for you.
Provide Contact Information
Most of your colleagues might already have your work email or phone number. If they don’t have your phone number, you can decide to include it in your email. Most companies will allow this, but check it with your manager if you’re not sure.
We hope this article has helped you learn more about the goodbye email and what you should include in it.
It’s a simple email to craft, so you shouldn’t have so much difficulty with it. In any case, we’ve done our best to keep our guide simple and easy to follow. We wish you the best in your career journey.