How Much does it Cost to Outsource Help Desk and Customer Service?

How much does it Cost to Outsource Help Desk and Customer Service?

How Much does it Cost to Outsource Help Desk and Customer Service?

It can be difficult to ensure that your clients or customers have had the best possible experience. As your company grows, so is the difficulty in meeting their needs. Outsourcing your customer care or call center can greatly benefit your company, and the efficiency gains are well worth it! Other advantages include:

  • Relieving stress on your employees.
  • Avoiding negative feedback.
  • Having the chance to focus on these other greater aspects of the business.

How Much Does It Cost to Outsource a Help Desk or Call Center?

When a company hires internal call center agents, they are usually paid hourly, including productive but unproductive time. This also means that in-house employee staffing, training, management, human resources, and technology upgrades are handled. When a company outsources its contact center support, the outsource provider manages the prices for these functions.

Outsourcing saves you time and money because your partners handle day-to-day business needs, allowing internal teams to focus on higher-priority deliverables. And one company only compensates you for productive time. The average monthly cost of outsourcing service experience is $2,600 – $varied types per agent. This helps to anticipate management and service fees but excludes other factors.

The Advantages of IT Technical Support Outsourcing

Service Desk Offshoring Companies will offer you the following advantages: You will be able to devote more time to innovation and business expansion.

  • You will be required to pay reduced support costs.
  • Response and resolution times will be shortened.
  • Automation will become more prevalent.
  • Ticket volumes will be reduced, and the operation will be simplified.
  • The flexibility and scalability of operations will be enhanced.
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5 Pricing Models for IT Technical Support Outsourcing

  • Pay Per Call 
  • Pay Per Ticket
  • Pay by the minute
  • Agent Compensation
  • Pay Per Click

1. Cost-Per-Ticket

You pay for every incident (termed a ticket) that someone users generate by having to contact the IT help desk under this model. Essentially, you pay if the merchant creates an invoice and works on it. The industry average for such a call to Tier 1 financial backing is $20 per ticket.


 The main benefit of this pricing structure is that you should only expect to be paid for what you require, so if your Everything just helps desk requirements are light, your costs will be low.


This model necessitates more gloves management to oversee billing and ticket resolution. In addition, if users are forced to call only when strictly essential, they may begin to seek help from less-secure sources to resolve their IT troubles.

2. Cost-Per-Call

You pay for each call (also known as “Pay Per Contact”) that the Already help desk takes on your behalf. This includes both outbound (calls made from your company to the help desk) and inbound (calls made from your company to the help desk). One benefit of this pricing structure is that it is simple to understand.


At first, peek, and with a relatively low pricing rate, this concept may appear less high-priced than most other alternatives.


This model does not promote efficiency. For example, help desk agents may handle thousands of calls to resolve problems that could have been remedied in a single call. As a result, costs can quickly mount. For example, consider the following scenario: your user calls the IT help desk to solve an issue. That is called multitude one, for which you’ll be charged.

The agent requests that the caller restart their computer and then call back. Another charge, that’s call number two. The agent then instructs the call handler to clear their baked goods and cache, relaunch, and try again.

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Pay by the minute

You pay for talk time but rather work time with this model, which is typically calculated per nanosecond or agent hour. This model works similarly to a taxi meter in that the pricing continues to run even when the agent is making small talk, waiting for a screen to load.


Once again, one such model may appear to be less expensive at first glance because you will only charge for the time you use it. It may be a good option if visitors already have relatively low talk time.


 Paying by the minute can quickly lead to paying for the time that wasn’t spent resolving support requests. Representatives, for instance, must adhere to a set of rules.

Agent Compensation

You are charged a flat rate each for a help desk agent in this case. The agent may be dedicated to one’s organization and only answer your calls. Alternatively, the agent could be communicated, answering calls from your organization and other organizations. It is a popular option that is usually combined with per-ticket pricing.


 One of the benefits is that your paid agents will eventually gain a good lot of understanding concerning your system applications, leading to increased support.


 One major drawback is that it’s a costlier option because you will have to pay for overhead and a significant markup.

Final Verdict 

Deciding to outsource your client service support may save you a lot of money in the long run. You can focus on other company objectives when you have a dedicated team that can handle all of your customers’ needs and has the know-how to address disputes quickly. It’s time to decide which type of offshoring is best for you.