How to Promote Remote Teamwork with Confluence Software
With most of the team members still working from home, it is important for a company to deploy a collaborative workspace to make the experience enjoyable. In these new unprecedented times, it is important that the shift to remote work is as smooth as possible. Although there are many benefits to working from home such as not having to commute or worry about appearances, there are also some challenges. However, with the help of tools like Confluence software, this should no longer be a concern.
The Confluence project management software creates a centralized repository for all information that the team will need to stay up-to-date. This includes all goals, plans, announcements, and other attachments that are necessary to maintain the workflow. The platform helps employees get organized and it is accessible to users from anywhere and at any time.
There are some benefits of using Confluence to promote open communication and high productivity amongst hybrid or remote teams. We will discuss a few of them in this article.
Working from home means you can no longer look over to your colleague and ask them the status of their deliverable. It also limits the employees’ access to resources they had when they were working from the office. These include physical files, sticky notes posted on windows, and other useful reminders available all over the office. However, with the help of Confluence spaces users can organize their internal knowledge and documents.
The reminders can now be virtual and uploaded online making them accessible for everyone. Confluence software provides a ‘Space’ which is a page that the entire group can collaborate on. They have a search bar which makes it easier to find the relevant information. Every team can set up their own space for sharing and organizing work. They come with overviews that help employees quickly catch up on all the updates. The point is to make sure everyone knows what they are supposed to be doing and has access to the relevant information.
The overview can provide a summary of the mission using pictures, videos, links, and other attachments. It includes marketing goals, plans, roadmaps, and other information as well. Employees who want to find something specific can type in the keywords, contributor, or name of the space to be redirected to the relevant page.
Collaboration Across Departments
Working in the office provided employees a higher level of visibility into other departments. They would know exactly what each department is working on through word-of-mouth or general meetings. However, working from home does not mean they will no longer have access to campaigns, goals, visions, and other agendas.
It is possible to execute cross-functional projects with the help of Confluence demo. The spaces are not only for specific teams and groups and they can be set up for larger projects too. They can accommodate more moving parts and users will be able to share their contributions so everyone working on the campaign can view, edit, and provide feedback on it.
There are features that help users mention specific team members by name and set due dates to help promote progress. All updates are shared in real-time which means multiple team members can edit a document together. The Confluence project management software also helps make sure everyone is on the same page and knows what is expected of them work-wise.
With there being so much uncertainty regarding the future it is important that employees are aware of the day-to-day company operations. Transparency is a two-way street and if a workplace is open with its employees about their internal processes, then they will receive honestly in return. Confluence software uses open pages that can be linked to each other like a website. It is easier to share, search and discover information this way.
Team leads or managers can share any changes in corporate policy, updated communication protocols or new standard operating procedures through the Confluence demo. The process of disseminating information is quick with Confluence. Employees are able to send and receive updates, give feedback, ask questions, and express any concerns.
There can also be a dedicated board for messages from the board members of top management. They can post video messages, share article links and have open discussions with the employees about important issues.
Working remotely means that employees will be relying on technology for all of their tasks. They will have to switch between tools to get everything done and although it is doable, there is a better way. Integration makes sure that all the important status updates, files, and conversation threads are visible to all team members.
Confluence software can integrate with different collaboration tools that companies frequently use such as Trello, Slack, InVision, Jira tool and etc. They can access links from each tool and fit them into the Confluence page. There are ways to include more context so the interested parties do not have to switch between different platforms to catch up. They can click on the page and view all the wireframes instantly.
The biggest drawback of remote work is the feeling of isolation and loneliness. For those who live alone not having someone human to interact with can be an alienating experience. Employees miss the experience of socializing at the office and being connected with their team on matters other than work.
At times like these, it is important for the company to keep morale high and find ways to make the employees feel connected. Using Confluence software to create a space where employees can discuss topics other than work is one way to do it. They can take part in discussions, share media, leave comments, add likes and find different ways to take part in the conversation.
The software also has an activity feed and a popular items page which shows the most talked about or commented-on pages across the company or branch. It helps users stay updated on relevant information and important announcements.